Executive Administrative Assistant

October 21, 2024

Vitamix is unquestionably the premium brand of high-performance “blenders,” and known for its top-notch company culture and climate. It is an important component of what makes Vitamix unique and successful, and the reason why Vitamix is recognized as a Top Workplace, NorthCoast99 Winner, and Smart Culture Award recipient.

Throughout its 101-year history, Vitamix has encouraged and promoted healthy lifestyles for both its customers and employees. Employees enjoy multiple wellness programs and perks, a free Vitamix machine, and an onsite fitness center. Vitamix also offers a flexible work environment, great work culture, healthy living initiatives like fitness reimbursements, and opportunities for advancement.

For consumers, Vitamix can be found domestically in places like William Sonoma, Sur la Table, Crate & Barrel, Target, Amazon, and at Vitamix.com, and is in over 130 countries around the world.

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Ultimately, Vitamix is the Global-leader in high-performance blending solutions for home and commercial use, is preferred by chefs and is found in many of top restaurants around the world. It is relied upon by culinary schools in the U.S. and has been used to train thousands of students and master chefs worldwide. If it is not a Vitamix, it’s just a blender.

Vitamix is seeking an Executive Administrative Assistant who will provide high-level administrative support to the VP, Engineering and the Engineering Leadership team. This dynamic role involves managing schedules, coordinating meetings, and handling communications to ensure the department runs smoothly.

Duties & Responsibilities:

Manages and maintains the executive’s schedule, including calendar management, travel arrangements, and meeting coordination. Provides administrative support to the department leadership team.
Serves as the point of contact between the executive and internal/external stakeholders.
Coordinates in person and virtual meetings including meeting materials, working with IT to have systems up and running prior to meeting time, catering, etc.
Completes monthly travel and expense reports for executive and department leadership in a timely manner.
Manages administrative tasks and routine issues independently, ensuring timely completion of work with exceptional quality.
Draft, edit, and proofread correspondence, presentations, and other communications for the executive.
Anticipates and responds to changing situations. Resolves issues in an innovative manner.
Handles confidential information in a professional and discreet manner, bringing important information to the attention of the executive as appropriate.
Ensures office operations run efficiently and coordinates with IT when necessary.
Perform other duties as assigned.

The ideal candidate will also possess:

Alignment with Vitamix’s culture and Guiding Principles which defines its Purpose, Mission, and Values.
Expertise around Vitamix competencies: Adapting to Change, Customer Thinking & Focus, Drive for Results, Attention to Detail, Resourcefulness, Organizational Skills, Initiative, Confidentiality
Proficient in Microsoft Office, especially Word, Outlook, PowerPoint, and Excel
Possesses and displays excellent verbal and written communication skills with ability to convey information in a clear, focused and concise manner
Demonstrated ability to interface and maintain effective relationships with all levels of employees in a team-oriented environment
High level of corporate professionalism, maturity and political savvy
Ability to effectively prioritize and execute tasks in a high-pressure environment
Able to professionally execute projects with minimal supervision
Flexibility, resourcefulness and an ability to thrive in a fast-paced, changing and growing environment
Demonstrated ability to lead, coordinate, and manage complex projects.
Bachelor’s Degree in Business or related field, or equivalent combination of education and work experience
4+ years’ experience supporting executives

Executive Administrative Assistant

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